Monthly Archives: January 2014
Just some of the records now considered confidential are:-
- Internal Memos
- Financial Records
- Employee Records
- Client Files
- Payroll Records
- Medical Records
- Legal Records
Even a memo with a name and telephone number is now considered confidential.
In addition to paper we can also destroy on site at your premises:-
- Computer disks
- CD ROMs
Did you Know ?
All companies with employees must now by law be registered with the Data Protection Registrar.
You have full responsibility for your confidential waste until it has been completely destroyed.
Irrelevant of age, all confidential unused files must still be securely destroyed.
Severe penalties (of up to £500,000) can now be imposed upon companies and their directors for any confidential or sensitive material found by an outside party.
Confidential documents taken off site for destruction could be in circulation for up to five days.
Even a memo with a name and phone number is now considered confidential.
New Data Protection Legislation – Data Protection Act 1998, came into force on 1st March 2000, yet research by the Stationery Office indicates that over half of all company directors are unaware of its provisions, despite warnings of possible imprisonment and fines for failure to comply.
The whole Act is a minefield of legislation, as a Data Controller your responsibility is to insure integrity of all information relating to your business and/or employees; alive or dead.
The Data Controller must:-
- Choose a data processor providing sufficient guarantees in respect of the technical and organisational security and measures governing the processing to be carried out.
- Take reasonable steps to ensure compliance with those measures.
In effect the whole process of ensuring data integrity is you and your companies’ responsibility. Failure to do so can quite easily lead to a substantial fine and/or imprisonment. More importantly the irreparable damage to your company’s reputation.
Prevent this from happening by using our custom-made service!
Contact us today to arrange your immediate consultancy.
Once taken away all shredded material is then recycled at our paper mills for re-use in the form of household paper, writing paper etc. For every 1,000 kilos of paper recycled, approximately 14 trees and 2 cubic metres of landfill space can be saved.
You too can help to save the environment by choosing to shred and recycle. Environment Certificates are offered for any company wishing to record their recycling achievements.
All companies now have to comply with secure document destruction as a legal requirement. Any organisation that fails to fully comply with current legislation may face severe and costly penalties.
SITR take the worry out of meeting legislation requirements because we deal with keeping up to date with new laws and regulations, leaving you to concentrate on running and developing your business.
We ensure that all our destruction services are fully compliant with current privacy requirements, which means that your business will remain compliant too.
The Data Protection Act 1998 covers a wide variety of information and all organisations have a responsibility to store and dispose of that information securely.
SITR can securely deal with destruction all of the following in compliance with data protection legislation:
- employee application forms
- employee records
- ID cards and badges
- CCTV tapes and CDs
- uniforms and PPE equipment
- company letterhead
- business cards
- brochures, flyers, leaflets
- marketing plans
- business plans and budgets
- financial accounts
- printed letters
- printed emails
- CDs, USBs, floppy disks
- branded goods
- damaged or faulty goods
- used notebooks
- customer databases – printed
- customer databases – electronic
- hard drives
- medical records and notes
- dental records
- contracts amd order forms
- student and pupil records
- supplier records
- photographs and negatives
- client service logs
- case files
- delivery notes
- mobile phones
Let SITR take care of your confidential destruction and avoid the hidden costs of running your own in-house shredding operation:
- cost of shredder
- employee time to undertake shredding
- floor space issues
- health and safety – moving bags and bins, using machinery
SITR provides a one-stop management system to take care of all your office recycling and document shredding. Our complete package saves you time, money and administrative resources.
Furthermore, we provide you with a full audit trail and management reporting to allow you to fully monitor your recycling performance.
All our staff are security vetted to BS7858 standard giving you the peace of mind that your confidential information is in safe hands.
SITR will ensure your compliance with the Data Protection Act, the Waste Electrical & Electronic Equipment (WEEE) Directive, the Landfill Directive and Hazardous Waste Regulations through:-
- Audit trail reporting
- Full management reporting
- Certificates of Recycling and Destruction
- Supporting your Corporate Social Responsibility policy and environmental commitment
Bank statements and business contracts are by no means the only documents that contain confidential information. In every business confidential materials are generated by almost every employee daily; from strategic planning documents to employee medical records. More materials than you might at first think contain private information that could be a security risk if in the wrong hands.
Identity theft is one of the most costly security risks that businesses now face. It’s a threat that can quickly destroy business reputation and security. The potential costs of security breaches of this type could run into millions of pounds, leading to dented credit ratings, angry or lost customers and irreparable damage to your reputation.
SITR develop bespoke secure shredding services to cater for your business and its requirements. Our customised programme will ensure that your business is protected from the threat of identity theft, whilst also remaining fully compliant with the relevant privacy regulations for your industry.
SITR will help you identify which office materials contain confidential or price sensitive information so that your staff can become better informed of the potential vulnerabilities that exist in your workplace.